There are many things that can cause an office to become a dirty, disorganised space. These include people coming and going at all hours, tracking dirt, mud, snow, and all sorts of debris on the floors.

The spaces underneath large pieces of furniture and appliances can also accumulate dust over time. The same can be said about high ceiling corners, as well as the nooks and crannies of furnishings and decor.

Then, there’s a variety of waste to contend with: paper, electronic waste, and leftover food, just to name a few. The bathrooms can also become a problem, particularly because you have all sorts of persons with different hygiene habits using a singular facility.

In short, routine daily maintenance won’t be enough to maintain your office’s cleanliness and hygiene. You also need to hire professional office cleaners to conduct regular deep cleaning in your premises.

How Often Should You Deep Clean?

The answer as to when or how often you should schedule deep cleaning in your office depends on a lot of things, such as the number of employees, the size of your office, and the like. In general, however, once or twice a year is ideal for a complete cleaning, restoration, and disinfection.

However, you also have to think about individual elements of your office that require different levels of cleaning.

For example, while it’s highly recommended to have your office floors deep cleaned every 3 to 4 months, you should factor in foot traffic and the material. Some floorings and carpets are more high-maintenance than others; there are also some areas that see more usage daily. Make sure to consider these details so you can keep your office floors in good shape.

Below are a few more aspects of office deep cleaning to think about:


If you have upholstery in your office chairs, sofas, and other furniture, you need to have them cleaned about twice or thrice a year.

However, if different people use them regularly (e.g., the sofas in the lounge or the chairs in the meeting room), you may need to schedule more frequent cleanings. This is because the fabrics can trap a lot of dirt and other debris, making them a breeding ground for bacteria.

Kitchen Appliances

For most of the appliances in your office pantry or break room, such as the microwave oven, coffee maker, and refrigerator, a monthly deep cleaning would be sufficient. The key is to be consistent with daily and weekly maintenance tasks.

For example, if there are major spills in the microwave, make sure to wipe it down immediately. Then, at the end of the day, you can run down a damp cloth through the inside so that splatters won’t dry up into a crusty mess.

On the other hand, the refrigerator needs to be checked daily in case there are any expired foods. If you have a coffee maker, wash all the detachable components every end of day. Of course, remember to disinfect tables, countertops, and other similar surfaces.


In any establishment, the restrooms need multiple daily cleanings to keep them sanitised. The frequency will ultimately depend on foot traffic, but twice or thrice a day is usually the minimum. Supplies like hand soap, toilet paper, and feminine hygiene products should also be restocked when necessary.

Then, schedule a more thorough cleaning at the end of every week to scrub and disinfect the toilets, sinks, and other fixtures. For the floors, daily mopping and disinfection is ideal; then, scrub the floors once or twice a month to prevent the buildup of grime.

What Are the Benefits of Office Deep Cleaning?

Providing a safe and healthy workplace for your employees is part of your obligation to them as an employer. That being said, deep cleaning your office has a lot of benefits. These include:

  • Increased productivity. A clean office increases everyone’s efficiency and productivity. When your employees are not distracted by foul odours and they can easily find everything they need—whether that’s a printed document in a file cabinet or a couple of paper clips in a desk organiser—they can focus and do their jobs well.

Of course, a clean office also means fewer sick days. This means your employees can enjoy their days off (instead of recovering from an illness); ultimately, this can help them feel truly well physically, mentally, and emotionally.

  • Increased morale. No one wants to work in an office where they feel that the higher-ups don’t care about their comfort and safety. When you keep your office clean, it shows that you’re putting a premium on your employees’ overall welfare. This can result in higher morale, not to mention higher retention rates. Remember: happy employees are loyal employees.


  • A better reputation. Keeping your office clean is good for your brand’s reputation. You’ll be known amongst consumers, potential partners, and the general public alike as a company that prioritises the health, safety, and satisfaction of their people. With a stellar reputation, you can drum up more business and everybody wins!


The bottom line here is that every office requires deep cleaning at different times. Make sure to account for every factor that can affect the time it takes in between deep cleaning sessions.