Keeping your office organised helps you stay productive. But unless you specialise in interior design, it can be difficult to figure out the best layout to accomplish this. Many companies are turning to office feng shui to keep their offices organised, productive, and attractive. It improves the work environment for happier employees and even makes office cleaning easier. Here are some tips to organise your office for the ultimate style and workflow.
The first step in office organisation is purging the mess. You will need everyone to clean and clear their desks. This involves sorting every item and sheet of paper into trash, keeper, and on-going stacks. Then get rid of anything that is trash, store important documents (the keeper stack), and organise the on-going work. This makes cleaning easier – when papers pile up, they could fall off the desk onto the floor and any cleaning crew or other employees could toss out important documents by accident.
Create a Catch-It Space
A catch-it space is meant to organise the items you need to keep. It could be right by your office door or desk. The space should include a tray for important documents, a shelf or box for items like umbrellas and jackets, and a wastebasket for trash. Every employee should have this space near their workspace for the storage of these items so they stay out of the way. Keeping them out of the way also reduces the chance that they will be thrown out by accident during cleaning of the office. Make sure this space is mostly out of the way so a cleaning crew can clean the floor.
Declutter Every Desk
Once you have purged the mess and placed important items in your catch-it space, you need to keep future messes from appearing. Place trays on each employee’s desks for paperwork. There should be at least two trays: one for new and unopened documents, and another for work that has been read but still needs to be worked on. You can further break it down with more trays, but these two are the most important. Try not to overdo it with the trays, or you risk cluttering the desk with trays rather than papers. Encourage every employee to utilise this system. Again, keeping all papers organised and out of the way reduces the chance of them being tossed out accidentally during cleaning.
Practise Strong Feng Shui Backing
Feng shui backing refers to having supportive energy behind your back as you work. You can accomplish this by placing a wall of plants behind you or simply positioning your chair. You should have walls at your back and face the door, window, or office traffic.
Plants are a bright addition to any office. They brighten the space and promote happy feelings in everyone. They also purify the air, eliminating the indoor pollution levels and making everyone in the office healthier. Improving the air quality inside the office also makes cleaning easier, since it will cut down on dust, mould, and other nasty things that could both threaten your health or make cleaning more difficult.
Create Zones for Different Types of Work
Doing paperwork at your computer makes you feel cluttered and overcrowded. Not to mention, you can be distracted by notifications popping up on the computer screen. Encourage every employee to create work zones. This could simply mean setting aside an area of their desks that is not taken up by computer equipment where they can complete paperwork. This helps you focus completely on each task.
Keep Supplies Together and Out of Sight
Every office needs certain supplies. Your employees may have staplers, pens, hole punches, and a bazillion paper clips. These items should not be cluttering desks, even though it might be more convenient to leave them out where they can be easily accessed in a hurry. Keeping lots of items on top of a desk increases the chance that they will fall off onto the floor and be thrown out during cleaning. Dedicate a drawer to hold these items so they stay together, don’t get lost, and aren’t in the way.
Organise Your Office for Productive, Healthy, and Happy Employees
When the office is organised and clean, everyone in it is happier and more productive. Office feng shui can help you accomplish this. The right layout keeps the office looking clean and attractive, which keeps your employees looking forward to working there day after day and even helps to attract new employees. A cleaner office also keeps everyone healthy, so there are less employees calling in sick. Finally, an organised office makes cleaning easier and reduces the chance of important documents and items getting thrown out during cleaning. Follow the above tips and you will find your office more productive, healthier, happier, and cleaner. A good office cleaning company can help you with the last goal – call Crewcare Commercial Cleaning today to schedule cleaning services for your company.