A clean office environment is essential for the productivity and wellbeing of employees. However, maintaining cleanliness becomes a challenge when cleaning needs to be done during business hours. Balancing the need for a tidy workspace with the presence of employees requires careful planning and consideration.
To help you ensure minimal disruption to your daily operations, here are some valuable tips to ensure a clean and efficient office environment while employees are at work:
Hire a Reliable Cleaning Company
One of the best things you can do to ensure the cleanliness of your office premises—whether there are employees present or not—is to work with a reputable cleaning company. They’re well-equipped to handle any type of cleaning job and, more importantly, have the training and experience in daytime office cleaning. These two factors will ensure efficient cleaning practices and less chances of disturbing your employees from their jobs.
Inform Your Employees
Before you have your office cleaned during business hours, make sure to communicate with employees regarding the cleaning schedule. This way, they won’t be surprised by the cleaning staff who would be working around them.
In addition, make sure to emphasise the importance of maintaining a clean workspace. Encourage your employees’ cooperation in keeping their individual areas tidy, and inform them about any specific guidelines or protocols.
Doing these will minimise the need to clean during work hours, as well as reduce the time spent by the cleaning staff tidying and picking up clutter.This ultimately making daytime cleaning smoother and less disruptive.
Ultimately, you and your employees need to remember that keeping the office clean is a group effort. If you don’t do your part, then hiring even the most competent cleaning company in the world will make little difference.
Start Cleaning Early in the Morning
To give the cleaning crew more uninterrupted cleaning time, you can have them start with their cleaning tasks early in the morning before employees arrive. Make sure to stipulate this in your agreement with the service provider, so that you can set expectations.
You can also take advantage of quieter periods when foot traffic is minimal, as well as times when employees are expected to stay in one place. This allows cleaning professionals to tackle larger cleaning projects, such as vacuuming or mopping.
Clean During Break Times
Another tip for cleaning your office premises while your employees are working is to clean during breaks. These pockets of time are perfect for addressing smaller tasks that require less time and can be completed quickly. Some of the things that can be done during these 15- to 30-minute periods include wiping down surfaces, sanitising shared spaces, and emptying trash bins.
Stick to Quiet Tasks
Opt for quieter cleaning tasks during office hours to avoid interrupting meetings or cause employees to lose focus. As much as possible, conduct cleaning activities like dusting, sweeping, and wiping down surfaces instead of louder tasks like vacuuming or using noisy machinery.
Benefits of Daytime Office Cleaning
Now, you might be wondering, why do you have to clean during office hours when you can schedule everything at the end of the day when there’s no one to be disturbed? It’s true that it’s more convenient to clean after hours, but there are also plenty of benefits to daytime cleaning that contribute to a healthier and more productive workspace. Here are some of them:
Immediate cleaning of spills and other messes
By performing cleaning tasks during the day, spills and messes can be promptly addressed. These can prevent potential slips, falls, and other accidents, as well as the spread of stains. The latter is particularly important if you have carpets, rugs, and upholstered furniture in the office.
Ensuring the disinfection of high-touch surfaces
As previously mentioned, your cleaning staff can focus on quieter tasks during office hours. One of these tasks is the regular disinfection of high-touch surfaces, such as doorknobs, light switches, and shared equipment. This minimises the risk of germ transmission and promotes a hygienic environment.
Minimising overall cleaning costs with regular maintenance
Regular maintenance during office hours helps maintain cleanliness, thus reducing the need for extensive deep cleaning sessions and ultimately saving on cleaning costs in the long run.
Showing employees that cleaning and their wellbeing are a priority
Conducting cleaning activities during office hours demonstrates the organisation’s commitment to providing a clean and safe work environment. This can help with boosting employee morale and creating a positive company culture.
Keeping your office premises clean is crucial for employee health, productivity, and overall satisfaction. Despite the challenges of cleaning during office hours, implementing the right strategies can help strike a balance between cleanliness and employee presence. By following the above-mentioned tips, your company can create a harmonious and hygienic workspace that promotes employee wellbeing and enhances productivity. Remember, a clean office is not only visually pleasing; it’s also a crucial element for a thriving work environment.